Whenever a new printer is launched in the market, it comes with tremendous hype and accompanying marketing strategies designed to woo the public into buying it. However, all that usually dies down sooner than later. Moreover, people only tend to hang on to one product until a new one comes out. This is why promotion running over a short time is dialled to the max, in the hopes of hooking consumers into making a purchase.
Once you buy though, it is still not an end to the buyer and seller relationship. After the purchase is done, there is also the not-so-small matter of after-sales service. This service is meant to determine how good the product really is, as well as the issues it will serve up. If the selling company notices that the satisfaction of its customers is low for some reason, then the product is discontinued from production.
Printers use drivers and firmware, and if either of those shows too many errors or fails to respond, the company will discontinue the product. This is because errors in drivers or firmware can severely affect the functionality of the printer. If the printer driver is unavailable, customers will report software malfunctions, and call the support team for advanced troubleshooting. Generally, companies prefer to use measures that save face, like giving replacements and such.
Unpredictable printer functioning is another problem. If after a year of good, constant printing, the printer acts up, then this can be a problem. One example is the monochrome function failing or not working properly. This can be a huge crisis for work environments where a lot of printing needs to be done.
Printout quality getting reduced is a problem to be wary of. Deflated or crumpled printouts won’t be usable in most cases. Having to put up with ruined printouts in an office, for instance, doesn’t bear thinking. Companies and printer support technicians usually tell users to first check if something is blocking the paper feed. If there is and the item is removed, well and good. However if there is something wrong with the printer instead, and fixing it once doesn’t guarantee the problem won’t come back, and that is when the manufacturing company will be inclined to discontinue the product.
It is common for businesses to want to the cut down on expenses where possible. Printer expenses are one of the things, which can drag the profit margin down from where it is supposed to be, especially if you have many employees constantly trying to figure out how to fix a printer that wont print. Following are some ways you can offset operational costs by making a greener office.
This means you should use compatible toner cartridges, refill kits, and other consumables for the printer. It can drastically cut down the expenses you have on repairing the printer. Additionally, compatible consumables cost only around half as much as their OEM counterparts.
When you make photocopies, they usually only serve as duplicates for reports and files. These will generally be stored or thrown out, so there is no need to use new printer paper. Reuse the paper already printed on.
Remember to switch off the office printer when you are going out for lunch or for fieldwork. Doing this will save on power consumption, as well as let your equipment take a breather, which is good.
When buying supplies for the office, it is almost always better to buy in bulk. This is because you will get the supplies for cheaper, as well as be able to save on frequent freight charges.
If your printer makes funny noises or starts getting buggy, it is best to get repair done. There may be times when all it takes to get it back on track are a few simple troubleshooting steps, so always start with those. Make sure that your employees have basic knowhow on fixing a simple breakdown. If at all you need a technician to come check it out, make sure that is cheaper than buying a new printer.
Apply green printing policies in the workplace. This way, all employees will be obliged to follow the new rules.
If you reward people for being enthusiastic about green printing practices, you can slowly push others to follow in the same steps. It is also good for employees to know that their smallest efforts are appreciated.
Green practices are not the only way to cut down costs but they are a start. As far as the printer is concerned, buy a compatible toner cartridge for equal page yield and quality.
A ‘Low Ink’ error that occurs even when the ink cartridge has sufficient ink is one of the most common printer problems in Windows PC. The error may mislead you to think that the cartridge requires replacement soon enough but it is just a case of troubleshooting it with expert professionals in printer service. If ‘Low Ink’ error slows down the productivity of your office printer, you can still override it in order to resume productive printing. Follow the below steps to disable the ‘Low Ink’ warning in Windows.
In some printers, you can insert a remanufactured cartridge to override the ‘Low Ink’ or ‘invalid cartridge’ prompts that pops up on the desktop. However, it is advisable to first try the basic troubleshooting steps explained above before you insert a cartridge compatible with the specific printer model to troubleshoot what is arguably a temporary printer issue.
Reinstalling the older cartridge with a remanufactured or refilled cartridge that is printer-compatible may lead to printing clogs, or even cause leakage and subsequent damages on the printhead depending on how many times you have chosen to refill the ink cartridge. Always use Original Equipment Manufacturer cartridges for an office printer to ensure smooth operations and perform printhead cleaning from time to time with the inbuilt software to avoid potential errors that cause bottlenecks in the Windows printing process.
It is not unheard of for high-performing machines to play up every once in a while. One example of this is laser printers. If a single component fails to perform the way it is supposed to, everything that follows can be a failure as well. While major problems are rare with laser printers, there are times when this can happen, mostly due to the lack of a toner.
One of the common printer problems in Windows is a blotchy printout. This means the page will have smudges of toner on it, which makes words hard to read. Following is how to troubleshoot the printer issue.
Switch off the printer and pull out the power cord.
The printer becoming offline and unavailable for printing is a commonly occurring issue in most printers, especially those that are connected to a network. It can occur quite unexpectedly and prevent you from taking printouts. This issue can still occur even if you have kept the printer on and ready to print. The device will go offline, which prevents communication between your printer and computer. Several trivial issues such as loose cables or a paper jam can also cause your printer to go offline.
Such a printer offline or printer driver is unavailable issue is also attributed to other serious problems like a driver error. However, you can easily diagnose the problem by checking some basics related to connectivity, and then going for the software and drivers to determine the problem. The following are some effective ways to resolve a printer offline issue, and re-establish normal printing.
Mostly, a simple connectivity issue with the USB cable that links your printer to the computer can cause your printer to become offline. You first need to recheck such connections. Remove the USB or Ethernet cable from the ports of the printer and computer, and insert it back again properly.
You can also switch the printer USB to another port on your computer to check whether the printer is back online. Also, check if a faulty cable caused the problem, by connecting a working USB or Ethernet cable between the printer and your computer.
You can also restore your printer and make it online by manually setting it so that your computer recognizes it. If you are using a Windows computer, click on the Start button and then open the Control Panel. In it, click on Devices and Printers, which will display the connected printers on your computer. Right-click on the printer that is experiencing the issue, and click on the See what’s printing option.
Then, right-click on the menu and select the Printer option appearing at the top left of the window. Click on the Use Printer Online from the drop-down menu to manually enable your printer. You can also cancel the pending print jobs by selecting Cancel All Documents from the menu and then manually bring the printer online.
Another way to bring your printer online is by removing and then again reinstalling the printer. For this, you need to choose Devices and Printers from the control panel. Select the Remove device option in the drop-down menu by right clicking on the printer having the issue. After that, add the printer again into your computer by clicking on the Add a Printer option in Devices and Printers and following the onscreen instructions.
The transfer roller is one crucial component of a laser printer, which transfers the toner from the cartridge drum and imprints it on the paper. The transfer drum is electrically charged with the opposing polarity, to attract the toner particles onto the pattern created by the laser beam. The toner particles are then transferred onto the paper at the specific pattern in order to recreate a text or image. Many of the issues that occur with laser printers are due to the malfunctioning of the transfer roller.
A faulty transfer roller will cause the printer to exhibit certain warning signs. It is always recommended to pay attention to such signs to determine whether the transfer drum caused the issue or not. It is also advisable to rely on a professional technician to resolve the issues related to the transfer drum. Below are some warning signs that indicate a faulty transfer roller in a laser printer.
Recurrent paper jams are likely to be caused by the malfunctioning of the transfer roller. A failing transfer roller can actually prevent the proper intake of the paper. This causes it to lose its positioning and thereby get stuck inside, causing a paper jam. Following the instructions given in the printer’s manual can clear this, but it is recommended to leave it to a technician.
The other common sign of a malfunctioning transfer roller is the presence of squealing noises when the printer is functioning. This is usually the result of a misaligned or broken transfer roller. A simple misalignment of the transfer roller can be easily cleared by referring to the printer manual. In case the roller is broken, have it replaced by a printer technician.
The emission of a foul and unpleasant smell during printing is another sign of a faulty transfer roller. It is usually caused due to the accumulation of dirt on the sensitive surfaces of the roller. Doing simple cleaning using a soft cloth or compressed air can usually resolve the issue.
A faulty transfer roller can result in the production of faded printouts without legibility in the text or image. A dirty roller usually causes this, and carrying out a gentle wipe over the roller surface can restore normal print quality. Such cleaning should be done with caution, as the drum surface is highly sensitive.
If the printout contains spots and streaks in different areas, it is a sure sign of a faulty transfer roller. Wiping the roller surface and carrying out several test printouts can somewhat resolve the issue. However, it is recommended to contact an expert printer technician to have it serviced for restoring normal printing.
The Windows Print Wizard utility in Windows 7 enables people to choose a group of photos, select a particular size, and print on a photo quality paper. If you are printing a square format picture from desktop, right-click on it and choose Print. This will reveal the wizard and then you have to choose the image size as 8½ x 11 to print the photo. If you see a white space on a side of the printout on the Print Preview, the image setting is correct for printing with the Windows utility.
If you choose a layout that is smaller than that to print an image, you would see an element of cropping on the print preview. However, if the photo is jumbled inappropriately due to extensive cropping, crosscheck the image size setting in the Windows Print Wizard prior to printing. If you still face more cropped spaces on a print preview despite using the size as 8½ x 11, try updating the printer driver.
For that, go to the printer the manufacturer website, find the right driver of your printer model and download it. Once installation of the up-to-date printer driver is complete in Windows 7, restart the PC to retry printing the photo. Upon system reboot, it is recommended to test print with monochrome ink on a standard paper. If the quality is below par, maybe it is the misalignment or clogging of the printhead that causes lines on a printed page. In that case, it is best to look into the user manual of the printer for details on how to fix the printhead issues.
If the printouts turn out with horizontal lines or white spots, try cleaning the printhead with Windows utilities. Click on the Start menu and open Devices and Printers. Right-click on the printer driver and choose Printer Properties. In the next window that pops up, select Preferences option under the General heading, and select Features in the pop-up that follows. Then click on Printer Services button, navigate to Device Services section in the next pop-up, and choose Clean the Printheads several times.
Make it a point to print a trial page in between cleaning in order to prevent nozzle damage. Turn off the printer overnight and run the printhead cleaning process again.
USB has become the go-to port for printer connectivity since the 2000’s, and hence, many of the relatively new computers do not feature parallel ports. If you are having an older laser printer or a dot-matrix printer with a 25-pin parallel port, you have to use USB to parallel adapter cable to connect it to the Windows PC. If you face any connectivity problems with the said adapter, you may need to troubleshoot it.
First, turn off the computer and the printer. After that, ensure that there are no loose connections between the adapter cable’s parallel end and the printer, or its USB end and the computer’s USB port. If the connections are secure, turn on both the printer and the system. Once Windows 7 boots up fully, try printing a file to see if you can print.
If not, reinstall the USB to parallel adapter cable driver in Windows PC. To uninstall it, click Start, right-click on Computer, and select Properties. In the subsequent System Properties window, click Device Manager. In the next window, click Ports, right-click on the adapter device name, and click Properties.
In the next window, click on the Driver tab and select Uninstall. Click OK if Windows sends a prompt to Confirm Device Uninstall. Upon confirmation, Windows 7 uninstalls the USB to parallel adapter’s driver and removes it from the list of devices under Device Manager.
In order to reinstall the device driver, insert its CD into the PC’s disk drive. Wait for a while for the setup or installation wizard to pop up on screen, and once the optical drive detects the CD, click on the Setup or Install button. Follow the instructions shown on the setup wizard to complete reinstalling the said driver in the computer. If the OS prompts you to Restart the PC upon reinstallation, perform a reboot. Now try printing a document to see if the problems are resolved.
If you still experience any connectivity problems on a laser printer or a dot matrix, contact printer tech professionals for further assistance. Note that if your office setup relies on heavy printing requirements from time to time on a printer that relies on a parallel interface, you will need to get the issue fixed as soon as possible so as to ensure further longevity.
If you are unable to take printouts on a network printer or a connected printer using Ethernet cables, try the two troubleshooting steps at the bottom to resume productive printing. First, eliminate the probability of two causes as explained.
Crosscheck if the printer is on and a green light at its back denote an active network connection. If a printer is shared in the local network through physical connection cables with another PC, the Windows server system should be at login screen and active in the first place. In case it stays non-responsive or frozen, restart the printer in order to turn it active on the network.
Only if the computer is connected to the LAN network, it will show up in Add Printer wizard under Devices and Printers. If you are trying to print from an office PC, verify it is connected to LAN by examining the cable connections between the PC and the printer’s Ethernet port. If you are trying to print from a remote network, ensure a VPN connection is established between a remote PC and the server system.
This network setting in Windows that influences if the server PC can find other systems or if other PCs or devices inside a LAN network can find the server PC. If Network Discovery is disabled, though, a remote user may not be able to find the printers available in the network. To enable it in Windows, click Start on desktop, and enter Network and Sharing Center to open it. Once its window opens in Control Panel, click on Change Advanced Sharing Settings to the top left side and expand Home or Work (Current Profile). Under the network profile heading, select Turn on Network Discovery and click on Save Changes if Windows prompts.
Same way, File and Printer Sharing shall be enabled as well on the printer server in order for other PCs to access the printer drivers installed on the server. For that, Turn on File and Printer Sharing under Network and Sharing Center and click on Save Changes upon prompt. If the feature is not enabled, nobody else can connect or view to the printers in the server including LAN printers.
Printers are one of the boons we have received from technology. These things can print anything from your e-tickets, to multiple page project reports. When a printer works, it is great; but sometimes, problems can come up in the way it operates. Following are some tips on how to fix a printer that wont print the way it’s supposed to.
Sometimes, the problem boils down to overuse or underuse. If you don’t use your printer frequently enough, there can be the issue of dried up ink blocking the nozzles. Overuse, on the other hand, can lead to small things like paper clips falling in and causing paper jams.
It may sometimes happen that your printer is not printing because you have a software that has ‘virtual printer’ set as default. Therefore, when you hit Print, the thing you wish to appear on paper gets saved as a file instead.
To see if this is the case, go to the Start menu and choose Control Panel. From there, go to Devices and Printers, and find and right-click on the right printer to set it as default. Furthermore, check if the status of the printer is set to Ready, because if not, then that could be a problem as well.
After this, make sure that the right printer is chosen inside the program that you are printing from. This option will be available after you give the print command.
To troubleshoot, you can use the printing troubleshooter provided by Microsoft. There, hit the Fix It button, then download and run the program. After that, follow the steps outlined in the wizard. To troubleshoot from the Control Panel, go to Devices and Printers, then right click on the printer, and hit Troubleshoot.
If you are printing from your iOS device, the printer should have Wi-Fi and AirPrint support. Note that there are still many printers in the market, which don’t have the latter option.
If you are printing from your Mac, HandyPrint is a great option to turn the printer into an AirPrint printer. Another app for printing out of wireless printers directly is Printer Pro.
For printing from an Android phone or tablet to a printer connected to a PC, install Cloud Print on the device from the Google Play Store. Open Chrome on the PC, go to Advanced Settings, and choose Manage. After this, add the printer attached to the PC. Keep the PC and the printer on, and you will be able to print from the Android device.